We are looking for an experienced Receptionist to support daily front desk operations for a Financial Services office. This Contract position will serve as a key point of contact for visitors, callers, and meeting attendees while helping maintain a detail-oriented and well-organized office environment. The role offers a mix of steady administrative support and hands-on coordination for executive meetings, making it ideal for someone who is adaptable, service-oriented, and comfortable managing changing activity levels.
Responsibilities:
- Welcome guests, create a positive first impression, and manage front desk coverage throughout the workday.
- Handle incoming calls through a multi-line phone system, direct inquiries appropriately, and respond courteously to routine requests.
- Support executive and internal meetings by preparing rooms, arranging food and beverage service, and assisting with post-meeting cleanup.
- Coordinate with building security by communicating visitor details and confirming expected arrivals.
- Maintain an organized reception area and meeting spaces to ensure they are presentable and ready for use.
- Assist with administrative follow-up related to office billing and help track items that require timely payment.
- Adapt to fluctuating workloads by providing dependable support during both quieter periods and high-traffic times.
- Participate in role training to build consistency in front desk and meeting support coverage when regular staff are unavailable.
- Previous experience in a receptionist, front desk, or administrative support position.
- Ability to manage a multi-line phone system and handle inbound calls with professionalism and accuracy.
- Strong verbal communication skills and a customer-focused approach when interacting with visitors, vendors, and staff.
- Comfortable supporting meeting logistics, including room setup, refreshment coordination, and cleanup.
- Highly dependable with the flexibility to work in an environment where activity levels may vary throughout the day.
- Strong organizational skills and attention to detail when managing visitor information, office tasks, and follow-up items.
- Ability to maintain discretion, professionalism, and composure in a corporate office setting.