We are looking for an organized and resourceful Operations Manager to support daily operations for a Non-Profit based in Long Beach, California. This role combines office administration, front-desk coordination, vendor oversight, and financial support in a fast-paced environment. The ideal candidate will help keep workplace processes efficient, ensure supplies and services are well managed, and contribute to event coordination and onboarding activities.
Responsibilities:
- Oversee day-to-day administrative operations to keep the office running smoothly and efficiently.
- Coordinate purchasing activities for office materials and monitor inventory levels to prevent shortages.
- Serve as a primary front-desk point of contact by greeting visitors, answering inquiries, and directing communications appropriately.
- Process accounts payable tasks, including reviewing invoices, coordinating approvals, and supporting timely payments.
- Build and maintain productive relationships with external vendors, service providers, and office partners.
- Support commercial property-related administrative needs by helping coordinate facility matters and service requests.
- Assist with nonprofit and fund accounting support activities in alignment with organizational procedures.
- Organize community-facing and internal events by managing logistics, schedules, and vendor coordination.
- Facilitate onboarding activities for new hires, including preparing materials and coordinating office readiness.
- Experience managing administrative office operations in a detail-oriented business environment.
- Working knowledge of office supply purchasing, inventory tracking, and vendor coordination.
- Familiarity with accounts payable processes and general financial administration.
- Ability to handle receptionist and front-desk responsibilities with strong communication skills.
- Exposure to commercial property management support or facilities coordination is preferred.
- Understanding of nonprofit accounting and fund accounting practices is an asset.
- Strong organizational skills with the ability to manage multiple priorities and event-related logistics.
- Experience supporting onboarding activities and collaborating across teams.