Legal Assistant

School system has an immediate opening for a detail-oriented Legal Assistant to support it's legal team in San Jose, California. This Legal Assistant role focuses on handling high-volume document organization, file review, and administrative support for corporate governance records. The ideal candidate brings strong accuracy, sound judgment when working with sensitive materials, and the ability to maintain orderly electronic files in a fast-paced office environment.

Responsibilities:

• Manage the retrieval of board and governance documents from external online platforms and ensure records are captured accurately.
• Rename and organize electronic files according to established naming conventions and folder structures.
• Maintain backup document repositories so critical records remain easy to access and ready for future upload activities.
• Support legal governance and compliance operations through careful data entry and document handling tasks.
• Review files for completeness and flag items that appear inconsistent, missing, or improperly categorized.
• Coordinate document processing related to quarterly board materials across multiple regions.
• Use Adobe Acrobat and related office tools to prepare, sort, and manage digital records efficiently.

Qualifications:

• 1 to 3 years of experience in an administrative, legal support, or document-focused role.
• Prior experience in a law firm, corporate legal department, or similar legal environment is preferred.
• Demonstrated strength in document management, electronic filing, and data entry accuracy.
• Proficiency with Adobe Acrobat and confidence working with digital document systems.
• Excellent organizational skills with strong attention to detail and follow-through.
• Ability to handle confidential information with discretion and professionalism.
• Availability to work on-site Monday through Friday.