We are looking for a dependable Office Administrator to help maintain smooth daily operations for an education-focused organization in Exton, Pennsylvania. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming office environment while balancing administrative and front desk responsibilities. The role calls for a detail-oriented individual who can manage routine office tasks independently, communicate effectively, and support staff, visitors, and general office workflows effectively.
Responsibilities:
- Welcome guests and oversee the front desk experience to ensure visitors are checked in promptly and directed appropriately.
- Manage incoming phone calls, respond to general inquiries, and route messages to the correct team members in a courteous manner.
- Sort, distribute, and prepare mail and deliveries while keeping correspondence organized and up to date.
- Coordinate conference room usage by maintaining calendars and arranging spaces for meetings and internal events.
- Monitor office supply inventory, place replenishment requests, and help keep shared work areas stocked and functional.
- Organize, scan, and maintain records and documents to support accurate filing and efficient document retrieval.
- Provide day-to-day administrative assistance that helps the office operate efficiently and supports staff needs as they arise.
- Handle clerical assignments such as data entry, document preparation, and general administrative follow-through with accuracy.
- Work independently on onsite responsibilities while collaborating with remote team members when needed.
- At least 2 years of experience in an office support, administrative, or front desk role.
- Demonstrated ability to manage receptionist tasks, clerical work, and inbound calls in a detail-focused setting.
- Strong attention to detail with the ability to maintain accurate records and process documents carefully.
- Comfort with scanning, filing, and organizing both physical and digital documents.
- Ability to learn new procedures quickly and adapt to changing office priorities.
- Self-motivated approach with the confidence to manage onsite responsibilities independently.
- Collaborative communication skills and a detail-focused demeanor when assisting staff, visitors, and callers.