Hybrid Accounting Assistant AR/AP role in Waunakee, WI. For immediate consideration contact Jon Wright at 608-338-1052.
Robert Half is looking for an Accounting Assistant AR/AP to support day-to-day financial operations for a manufacturing organization in Waunakee, Wisconsin. This position plays an important role in keeping receivables, payables, and core accounting records accurate, organized, and current. The ideal candidate is dependable, detail-focused, and comfortable managing multiple priorities while handling sensitive financial information with professionalism.
Responsibilities:
- Manage incoming invoices, verify supporting documentation, and prepare payments in a timely and accurate manner.
- Record customer receipts, apply cash to the appropriate accounts, and help maintain accurate accounts receivable balances.
- Monitor outstanding balances, review aging activity, and assist with payment follow-up to support collections efforts.
- Process credit card transactions and other incoming payments while ensuring proper entry into accounting records.
- Reconcile cash activity and account details to identify discrepancies and support accurate financial reporting.
- Maintain organized accounting files and documentation in accordance with established procedures and recordkeeping standards.
- Communicate with vendors and internal team members to resolve billing questions, payment issues, and account discrepancies.
- Provide general accounting support through data entry, account updates, and routine administrative tasks tied to financial operations.
- At least 2 years of experience in an accounting support, accounts payable, or accounts receivable role.
- Working knowledge of accounts payable, accounts receivable, and general accounting processes.
- Experience with invoice entry, payment processing, cash application, and account reconciliation.
- Strong data entry accuracy with a high level of attention to detail and organization.
- Ability to manage multiple tasks effectively and meet deadlines in a fast-paced environment.
- Clear interpersonal and written communication skills for working with vendors, customers, and internal stakeholders.
- Ability to handle confidential financial information with discretion and professionalism.