Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office operations for a contract opportunity in Southlake, Texas. This role is ideal for someone who enjoys keeping work organized, assisting with invoicing and records management, and providing detail-focused administrative support across a busy team. The position offers approximately 30 hours per week in a hybrid setting and requires a business-casual presence along with a strong service mindset.

Responsibilities:

• Prepare and process invoices accurately while maintaining organized financial and administrative documentation.
• Manage filing systems and keep office records current, accessible, and well structured.
• Provide day-to-day administrative support to team members by handling routine clerical and coordination tasks.
• Answer incoming calls courteously, direct inquiries to the appropriate contact, and greet visitors as needed.
• Enter information into internal records and spreadsheets with a high level of accuracy and attention to detail.
• Assist with reception and front-office coverage to help ensure smooth daily operations.
• Support timesheet-related administrative activities and help keep submission records organized when needed.
• Prior experience in an administrative assistant, office support, or receptionist role.
• Ability to handle invoicing, filing, and general clerical work with strong attention to detail.
• Comfortable answering inbound phone calls and communicating effectively with internal and external contacts.
• Proficiency in data entry and maintaining accurate office records.
• Strong organizational skills with the ability to manage multiple tasks in a hybrid work environment.
• Availability to work approximately 30 hours per week.
• Detail-oriented demeanor and ability to work effectively in business-casual office settings.