We are looking for a Payroll Supervisor/Manager to join a hospitality organization in Dallas, Texas in a contract capacity with the potential to become permanent. This position will oversee payroll and benefits operations across a complex, multi-state environment, ensuring employees are paid accurately and on time while maintaining strong compliance standards. The role also partners closely with finance and people teams to strengthen reporting, improve processes, and support a reliable employee experience.
Responsibilities:
- Direct payroll operations from initial data review through final processing for multiple entities across weekly and semi-monthly pay cycles.
- Verify pay calculations related to earnings, incentive compensation, overtime, withholdings, garnishments, and prior-period corrections to ensure precise payroll results.
- Maintain detailed payroll documentation and perform regular audits to uphold record accuracy, regulatory compliance, and system data quality.
- Partner with accounting and finance teams on payroll balancing, ledger alignment, reporting exports, and issue resolution tied to payroll activity.
- Coordinate year-end payroll activities, including wage statement preparation, taxable benefit reporting, and support for internal or external audits.
- Administer and enhance Paylocity configuration, workflows, and automated processes to improve efficiency and control.
- Review timekeeping activity for policy adherence, assist managers with timecard concerns, and address exceptions before payroll is finalized.
- Act as the primary resource for escalated payroll and benefits questions, resolving discrepancies and guiding employees and leaders through complex situations.
- Oversee benefits administration for health, welfare, disability, life insurance, and retirement programs, including enrollments, status changes, terminations, and open enrollment execution.
- Reconcile carrier invoices, collaborate with brokers and vendors, and communicate benefits offerings to employees while ensuring compliance with applicable federal and state regulations.
- Demonstrated experience managing full-cycle payroll in a multi-state environment with responsibility for high-volume employee populations.
- Background overseeing both weekly and semi-monthly payroll processing with strong knowledge of payroll controls and reconciliation practices.
- Hands-on expertise with Paylocity and familiarity with payroll platforms such as ADP Workforce Now.
- Proven experience administering employee benefits programs, including medical, dental, vision, life, disability, and 401(k) plans.
- Working knowledge of payroll tax requirements, wage and hour rules, garnishments, taxable fringe reporting, and year-end payroll activities.
- Ability to partner effectively with accounting, finance, HR, brokers, and insurance carriers on payroll and benefits matters.
- Strong analytical skills with the ability to identify discrepancies, investigate root causes, and maintain accurate records and reporting.
- Clear communication skills and the ability to explain payroll and benefits information to employees, managers, and leadership.