We are looking for an experienced Payroll Specialist to support accurate and timely payroll operations for a large employee population in Mount Vernon, Washington. This Long-term Contract position is ideal for someone who is comfortable managing end-to-end payroll activities, maintaining compliance, and resolving payroll issues in a high-volume environment. The role calls for strong attention to detail, sound knowledge of payroll tax reporting, and the ability to work effectively with payroll records, audits, and employee inquiries.
Responsibilities:
- Process complete payroll cycles for a workforce of more than 3,000 employees while ensuring accuracy and adherence to deadlines.
- Prepare and review payroll documents such as wage statements, tax filings, and related records to support compliant payroll operations.
- Administer employee garnishments, deductions, and other payroll adjustments in accordance with applicable requirements.
- Reconcile payroll data, investigate discrepancies, and correct errors to maintain accurate employee compensation records.
- Support payroll audits by gathering documentation, validating transactions, and responding to internal or external review requests.
- Complete and review quarterly payroll tax reporting, including Form 941, to help ensure regulatory compliance.
- Generate and distribute year-end payroll records, including W-2 forms, with careful attention to accuracy and timing.
- Use Microsoft Excel to analyze payroll data, prepare reports, and track payroll-related trends or exceptions.
- At least 5 years of payroll experience, including direct responsibility for full-cycle payroll processing.
- Proven ability to manage payroll for a large employee base, including environments with more than 500 employees.
- Hands-on experience preparing and handling W-2 forms and quarterly payroll tax filings such as Form 941.
- Working knowledge of payroll garnishments, deductions, and related compliance requirements.
- Strong Microsoft Excel skills for reporting, reconciliation, and data review.
- High level of accuracy, organization, and attention to detail in payroll administration.
- Ability to identify payroll discrepancies, research issues, and resolve them efficiently.