We are looking for an experienced Executive Assistant to support daily operations and leadership activities at our office. This position plays a key role in keeping administrative workflows organized, maintaining a well-run workplace environment, and ensuring teams have the coordination they need to operate smoothly. The ideal candidate brings strong judgment, attention to detail, and the ability to manage confidential matters while providing dependable support across departments.
Responsibilities:
- Support office leadership and staff with a wide range of administrative tasks that keep daily business activities running efficiently.
- Create, edit, and review business documents such as reports, presentations, correspondence, and spreadsheets to ensure accuracy and quality.
- Manage records through organized electronic and paper filing systems, while handling copying, scanning, and document distribution as needed.
- Serve as a central point of coordination for communication and information sharing across departments and multiple office locations.
- Greet guests, direct visitors appropriately, and help maintain a well-organized, orderly, and welcoming office setting.
- Oversee meeting logistics by arranging conference spaces, preparing materials, coordinating catering, and supporting leadership meetings and training sessions.
- Assist with office operations by tracking supplies, following up on facility-related needs, and recommending practical improvements to administrative processes.
- Provide support for onboarding activities by preparing orientation materials, helping ensure workspaces are ready, and introducing new hires to office procedures.
- Respond to routine employee inquiries and connect team members with the appropriate internal contacts for HR, IT, payroll, or other support functions.
- Contribute to employee communications, office events, and special projects while building strong working relationships across teams.
- At least 5 years of experience in an executive assistant or senior administrative support role.
- Demonstrated ability to manage calendars, coordinate executive meetings, and keep multiple priorities organized.
- Experience arranging business travel and handling related logistics with accuracy and efficiency.
- Strong written communication skills, including the ability to prepare clear documents and proofread for detail.
- High level of discretion when working with sensitive or confidential information.
- Proficiency with standard office software and administrative tools used for scheduling, documentation, and reporting. · Associates or Bachelors degree in business, finance/ accounting, communication, legal or related field.
- Excellent organizational skills and a proactive approach to improving office coordination and efficiency.