We are looking for a Construction Billing Analyst to support project invoicing and billing operations for a busy accounting team in Newark, California. This Long-term Contract position is ideal for someone who brings strong construction billing knowledge, sharp attention to detail, and the ability to manage multiple active projects with accuracy and urgency. The role focuses on preparing complete billing packages, maintaining organized records, and working closely with project teams to ensure timely and accurate submissions.
Responsibilities:
- Prepare and issue project invoices, including progress-based and time-and-material billings, in alignment with contract terms and internal deadlines.
- Partner with Project Managers to collect billing details, verify contract changes, and assemble all documentation required for submission.
- Maintain accurate project billing data within Viewpoint Vista and update records to reflect current billing activity.
- Submit invoices, payment applications, lien documents, and backup materials through client-required payment platforms such as Textura, GCPay, and Procore Pay.
- Track schedules of values, retainage balances, approved change orders, and prior billings to support precise invoice preparation.
- Review billing packages for completeness and accuracy before release, and resolve issues related to rejected or revised submissions.
- Organize and preserve electronic billing files, supporting documents, and project records for audit readiness and easy retrieval.
- Assist with project closeout activities, including final invoicing, retainage release processing, and related documentation.
- Provide additional support for certified payroll reporting as well as administrative tasks connected to payroll and accounts payable when needed.
- High school diploma or equivalent is required.
- At least 3 years of experience in construction billing, construction accounting, or a closely related function is preferred.
- Hands-on experience with Viewpoint Vista is strongly preferred.
- Familiarity with construction payment and compliance platforms such as Textura, GCPay, Procore Pay, or similar systems is preferred.
- Working knowledge of progress billing, time-and-material invoicing, retainage, lien releases, and certified payroll documentation.
- Proficiency with Microsoft Office applications, especially Excel and Outlook.
- Strong organizational skills, careful attention to detail, and effective written and verbal communication abilities.
- Ability to manage multiple priorities and meet deadlines in a fast-paced office environment.