We are looking for an experienced Accounting Manager to oversee core financial operations for an architecture firm in Orlando, Florida. This role is responsible for maintaining accurate project-related financial records, supporting timely payment activity, and providing clear reporting that helps leadership monitor budgets and performance. The ideal candidate brings strong accounting judgment, a service-oriented approach when working with vendors and consultants, and the ability to support day-to-day department operations while serving as a dependable resource for the broader finance team.
Responsibilities:
- Oversee accounts payable records, supporting schedules, and financial files to ensure organized and accurate documentation.
- Produce financial and project-based reporting that highlights spending, activity levels, and performance against established budgets.
- Examine consultant and vendor invoices for completeness, approvals, and coding accuracy before processing payments.
- Record incoming customer payments and update account balances to reflect current activity.
- Address accounting-related questions from consultants and vendors while providing timely follow-up on payment matters.
- Investigate billing issues, reconcile discrepancies, and post account corrections when necessary.
- Prepare daily bank deposits and coordinate weekly payment runs for consultants and vendors.
- Support account analysis, routine administrative tasks, and cross-functional assistance for leadership and the accounting team, including training new staff on Vantage Point and providing backup coverage when needed.
- 5+ years of accounting experience, including responsibility for payables, reconciliations, and financial reporting.
- Background in accounting for project-based environments, with architecture, construction, or related industry experience preferred.
- Demonstrated ability to prepare financial statements and analyze budget-to-actual project results.
- Knowledge of accrued expenses and other period-end accounting processes.
- Strong attention to detail with the ability to review invoices, resolve discrepancies, and maintain accurate records.
- Effective communication skills for working with vendors, consultants, and internal leadership.
- Experience supervising accounting or administrative staff is preferred.
- Proficiency with accounting systems and spreadsheets; prior experience with Vantage Point is a plus.