We are looking for a detail-oriented Purchasing and Sales Specialist to support procurement coordination, vendor communication, and transaction accuracy for a security-focused organization in Boca Raton, Florida. This is a Contract position suited for someone who can manage purchasing activity, track shipments, and maintain organized records in a fast-paced environment. The ideal candidate brings strong administrative and accounting-related skills, with the ability to work across vendors, invoices, and supply movement while ensuring reliable documentation and timely follow-through.
Responsibilities:
- Coordinate inbound and outbound freight activity, including deliveries, moves, and asset transfers between suppliers and receiving sites.
- Manage vendor onboarding support by gathering initial documentation, organizing supplier records, and keeping catalog and reference files up to date.
- Maintain accurate digital purchasing records and ensure transaction details are properly documented for operational visibility.
- Review and process invoices each day, verifying pricing, item details, quantities, specifications, and coding accuracy before submission.
- Arrange purchases for supplies and oversee shipment scheduling, including product returns and related follow-up with vendors.
- Issue orders to approved suppliers and help identify the most appropriate sourcing options based on service, quality, and availability.
- Assess vendor suitability by communicating with suppliers and reviewing operational capacity, facility standards, and dependability.
- Provide additional coordination and administrative support as needed to meet department and project objectives.
- High school diploma or equivalent is required.
- Associate’s degree or bachelor’s degree in business administration or a related field is preferred.
- Experience supporting purchasing, sales support, vendor coordination, or order processing activities.
- Working knowledge of invoice review, accounts payable, accounts receivable, and financial record accuracy.
- Familiarity with accounting and ERP platforms such as NetSuite, Oracle, QuickBooks, or SAP.
- Ability to perform reconciliations, manage journal-related entries, and assist with general ledger or month-end activities.
- Strong organizational skills with close attention to detail and the ability to manage multiple priorities effectively.
