Accounts Receivable Clerk

We are looking for a detail-oriented Accounts Receivable Clerk to support a busy accounting team in Santa Maria, California. This Long-term Contract position is ideal for someone who enjoys balancing transactional accuracy with customer communication in a hands-on, office-based environment. The role focuses on billing, receivables processing, and account follow-up while helping maintain organized financial records for a construction-related business.

Responsibilities:

• Record customer invoices accurately in NetSuite and maintain up-to-date receivables information across accounting records.
• Communicate with customers regarding outstanding balances, billing questions, and payment status to support timely collections.
• Apply incoming payments and reconcile cash activity to ensure account balances reflect current transactions.
• Prepare and issue billing documents while monitoring account details for discrepancies or missing information.
• Perform administrative support tasks for the accounting function, including document handling and maintaining organized paper-based records.
• Use Excel and Google Drive to track account activity, organize supporting files, and assist with reporting needs.
• Support accounts receivable operations in an office setting where physical documentation remains part of the daily workflow.
• Assist with work connected to legacy QuickBooks records and ongoing general ledger processes managed in NetSuite when needed.
• Previous experience in accounts receivable, billing, or commercial collections.
• Working knowledge of cash application processes and customer payment follow-up.
• Ability to use Microsoft Excel for tracking, reconciliation, and general accounting support.
• Familiarity with accounting platforms such as QuickBooks; exposure to NetSuite is strongly preferred.
• Strong attention to detail and accuracy when entering invoices and updating customer account information.
• Comfortable communicating with customers and internal team members in a detail-oriented manner.
• Able to work effectively in an on-site, fast-paced environment with a mix of paper and digital records.