Legal Receptionist

We are looking for a welcoming and highly organized Receptionist/Legal Secretary/Admin to support a busy, Estate Planning law office. This Long-term Contract position is fully onsite and is ideal for someone who enjoys creating a positive experience for visitors while keeping daily administrative tasks on track. The person in this role will serve as the first point of contact for clients, manage front desk communications, and provide dependable coordination support across the office.

Responsibilities:

• Welcome clients and visitors in a warm, attentive manner and help them feel comfortable upon arrival.
• Coordinate appointments and meetings with clients, team members, and external partners while following established scheduling practices.
• Send virtual meeting invitations and provide timely updates related to scheduled appointments.
• Handle incoming calls on a multi-line phone system, direct inquiries appropriately, and assist callers with patience and care.
• Confirm upcoming appointments and communicate any changes or important details to attendees.
• Prepare meeting spaces for guests, including offering refreshments and guiding visitors to the proper rooms.
• Scan, print, file, and maintain client documents to support accurate and organized recordkeeping.
• Communicate effectively with colleagues to ensure smooth front desk coverage and consistent client service.
• At least 1-2+ years of experience in a receptionist, administrative support, or similar front office role.
• Strong verbal communication skills with a courteous, motivated, and client-focused approach.
• Experience managing inbound calls and working with a multi-line phone system.
• Ability to stay composed and helpful when speaking with upset or anxious callers.
• Proficiency with basic office tasks such as scanning, printing, and organizing files.
• Strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.
• Comfortable working onsite on a permanent basis in Boulder, Colorado.