We are looking for an organized and service-oriented Human Resources (HR) Generalist to support daily people operations and workplace administration in Memphis, Tennessee. This role blends HR coordination, payroll backup, and executive support, making it ideal for someone who can manage confidential matters, respond to employee needs, and keep administrative processes running smoothly. The successful candidate will help create a well-organized office experience while ensuring records, onboarding activities, and compliance tasks are handled with accuracy and care.
Responsibilities:
- Lead the coordination of new employee setup by arranging pre-employment steps, preparing hiring documents, scheduling orientation activities, and facilitating internal setup requests.
- Manage incoming HR support inquiries, provide timely follow-up, resolve routine matters, and direct sensitive or complex issues to the appropriate HR team member.
- Maintain employee records and personnel documentation with a high degree of accuracy while following confidentiality, retention, and recordkeeping standards.
- Support compliance-related HR activities such as tracking acknowledgements, assisting with file reviews, maintaining required notices, and processing employment verification requests.
- Act as a backup resource for payroll administration to help ensure employees are paid correctly and on schedule when primary payroll coverage is unavailable.
- Provide administrative support to HR leadership by coordinating calendars, meetings, travel plans, expense reporting, and other executive support needs.
- Help oversee day-to-day office operations to ensure a welcoming and efficient environment for employees and visitors.
- Coordinate workplace resources by managing office supplies, vendor communication, facility-related needs, and general administrative requests.
- Assist with the planning and execution of internal meetings, employee events, and visits involving clients, investors, or external partners.
- Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; comparable relevant experience will also be considered.
- 3+ years of experience in HR coordination, administrative support, executive assistance, or a similar business support role.
- Familiarity with HR administration, employee onboarding, and payroll support processes.
- Experience working with HRIS and payroll platforms; exposure to Ceridian Dayforce is preferred.
- Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel, with solid spreadsheet skills.
- Strong organizational and time-management abilities with the capacity to balance multiple priorities and meet deadlines.
- Effective written, verbal, and interpersonal communication skills, with the ability to work effectively across all levels of an organization.
- Working knowledge of employment documentation practices, personnel record maintenance, and basic payroll principle