We are looking for an experienced Executive Assistant to support senior leadership in Georgia. This Long-term Contract position is ideal for someone who excels at staying ahead of shifting priorities, maintaining order in a fast-moving setting, and handling sensitive matters with professionalism. The role calls for strong judgment, effective communication, and the ability to coordinate executive schedules, travel, and meeting logistics with precision.
Responsibilities:
- Oversee demanding executive calendars, resolving conflicts and aligning appointments with changing business priorities.
- Anticipate leadership needs by proactively organizing schedules, administrative tasks, and follow-up actions before issues arise.
- Arrange domestic and international travel plans, including flights, lodging, ground transportation, and detailed itineraries.
- Work with travel partners and manage expense-related activities using Concur for booking and reporting support.
- Prepare presentation materials, board-related documents, and executive reports for meetings and leadership reviews.
- Coordinate agendas, compile meeting packets, and ensure materials are finalized and distributed in advance of key discussions.
- Organize business dinners, leadership sessions, and client-facing events across multiple locations.
- Act as a central point of contact between executives, board members, clients, and internal teams to support clear communication.
- Handle confidential business information with discretion while supporting daily administrative needs and special assignments.
- At least 5 years of experience providing direct support to senior executives, C-suite leaders, or board-level stakeholders.
- Proven success managing intricate calendars with competing demands and frequent schedule changes.
- Hands-on experience coordinating both domestic and international travel arrangements.
- Strong critical thinking and problem-solving skills with the ability to make sound decisions independently.
- Excellent organizational abilities and close attention to detail in high-volume environments.
- Strong written and verbal communication skills for interaction with executive and external stakeholders.
- Proficiency with Concur, Microsoft Outlook, Word, Excel, PowerPoint, Microsoft Teams, Google Calendar, and RingCentral.
