We are looking for an experienced Corporate Paralegal to join an in-house legal team supporting a growing organization with operations in Dallas, Texas and across multiple international jurisdictions. This position works closely with the General Counsel on a wide range of matters, including subsidiary governance, corporate transactions, employment-related documentation, dispute coordination, and legal department administration. The role is well suited for someone who can manage deadlines, maintain accurate records, and collaborate effectively with internal stakeholders and outside advisors across time zones.
Responsibilities:
- Manage legal records and governance documentation for U.S. and international entities, ensuring minute books, organizational charts, and leadership records remain complete and current.
- Coordinate required filings such as annual reports, franchise tax submissions, foreign registrations, beneficial ownership reports, and other compliance documents with registered agents and local advisors.
- Monitor jurisdictional deadlines and entity compliance obligations, partnering with external counsel and accounting contacts to preserve good standing across subsidiaries.
- Draft governance materials including written consents, board and shareholder resolutions, powers of attorney, officer certificates, and meeting support documents.
- Oversee the entity management database to maintain reliable and up-to-date corporate information.
- Assist with mergers, investments, and internal restructuring activities by organizing due diligence materials, managing virtual data rooms, preparing closing documentation, and supporting signature collection.
- Handle post-closing corporate follow-up work, including required filings and incorporation of newly acquired entities into governance records.
- Prepare employment-related legal documents such as separation agreements and releases from approved templates, while tracking notice, review, and revocation timelines where applicable.
- Support dispute and outside counsel coordination by maintaining matter files, tracking key dates, assisting with document collection, and managing legal hold processes.
- Contribute to legal operations through upkeep of matter trackers, template libraries, document systems, and departmental onboarding or project support.
- At least 5 years of experience in a corporate paralegal role, preferably within an in-house legal department or a corporate practice supporting complex entities.
- Strong knowledge of entity maintenance, corporate governance processes, and statutory filing requirements across multiple jurisdictions.
- Experience supporting corporate transactions, including due diligence, closing coordination, and post-acquisition integration tasks.
- Familiarity with employment-related legal documentation and administrative support for HR or legal stakeholders.
- Ability to manage litigation or dispute-related records, calendars, and outside counsel coordination with accuracy and discretion.
- Proficiency with entity management platforms, document management tools, and case or matter tracking systems.
- Excellent organizational, drafting, and follow-through skills, with the ability to balance competing priorities and meet recurring deadlines.
- Comfortable collaborating with colleagues, service providers, and advisors in different time zones, including occasional early morning or evening meetings.