We are looking for an Attendance Verification Clerk to support a non-profit organization through accurate recordkeeping and responsive attendance administration. This contract position offers the potential for a long-term opportunity and is ideal for someone who is organized and comfortable handling sensitive information in a fast-paced office setting. The person in this role will help maintain reliable attendance documentation, communicate with families and internal stakeholders, and support efforts to improve attendance outcomes while following established guidelines.
Responsibilities:
- Maintain complete and up-to-date attendance records by reviewing daily submissions and entering information with a high level of accuracy.
- Analyze attendance activity to identify recurring issues, track patterns over time, and escalate concerns through clear reporting.
- Speak with parents or guardians regarding absences, attendance questions, and follow-up actions in a clear and respectful manner.
- Support attendance improvement efforts by helping prepare action plans and documenting progress for ongoing review.
- Partner with relevant staff members to confirm attendance details and resolve discrepancies in reported records.
- Create and share attendance summaries and scheduled reports for leadership or other requested stakeholders.
- Apply organizational policies and applicable attendance regulations to ensure records are maintained in compliance.
- Address questions related to attendance files, procedures, and documentation while protecting confidential information.
- High school diploma or equivalent required.
- At least 1 year of experience in a clerical, administrative, or office support role.
- Strong attention to detail with the ability to organize files, manage documents, and maintain accurate data.
- Proficiency with Microsoft Office Suite and data entry tools; experience with scanning and document management is preferred.
- Effective written and verbal communication skills with the ability to interact professionally with families and staff.
- Ability to work independently, manage priorities, and exercise sound judgment when handling sensitive information.
- Knowledge of attendance-related compliance standards or applicable regulations is preferred.
- Familiarity with attendance tracking platforms or related recordkeeping systems is a plus.