We are looking for an Administrative Coordinator to provide high-level operational and administrative support in Los Angeles, California. This Long-term Contract position will contribute to fundraising coordination, donor relations support, executive calendar management, and day-to-day business operations within a mission-focused environment. The ideal candidate brings strong organizational judgment, excellent follow-through, and the ability to manage multiple priorities with accuracy and discretion.
Responsibilities:
- Maintain accurate donor and constituent information within the organization’s donor database and update records in a timely manner.
- Handle donation-related workflows, including gift entry, acknowledgment preparation, and follow-up correspondence with supporters.
- Monitor fundraising activity by compiling data on pledges, sponsorships, and campaign performance for reporting purposes.
- Research prospective donors and funding opportunities to support development planning and outreach efforts.
- Coordinate complex calendars, schedule meetings, and assist senior leadership with changing priorities and logistics.
- Prepare briefing materials, meeting documents, and background information for donor engagement and fundraising discussions.
- Support the planning and execution of fundraising events, internal meetings, and cross-department initiatives.
- Manage travel arrangements, expense documentation, records, and other administrative processes to keep operations running smoothly.
- At least 5 years of experience in administrative support, executive coordination, fundraising operations, or development services.
- Hands-on experience working with donor databases or fundraising systems; familiarity with Raiser's Edge is strongly preferred.
- Strong working knowledge of Microsoft Office 365 and common collaboration platforms.
- Demonstrated ability to organize schedules, coordinate projects, and manage competing deadlines effectively.
- Excellent written and verbal communication skills with a detail-oriented and service-oriented approach.
- Proven ability to handle sensitive information with a high level of confidentiality and sound judgment.
- Strong attention to detail, initiative, and adaptability in a fast-paced work environment.