Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support high-volume payment operations for a long-term contract opportunity in Lakeland, Florida. This role is ideal for someone who can keep invoice processing organized, maintain accurate financial records, and ensure payments move through the approval cycle efficiently. The position focuses on full-cycle accounts payable work, including invoice review, coding, data entry, and payment processing in a fast-paced environment.

Responsibilities:

• Manage end-to-end accounts payable activities by receiving, organizing, and reviewing incoming invoices for completeness and accuracy.
• Assign proper general ledger or account codes to invoices and confirm supporting documentation is in place before processing.
• Route invoices through the appropriate approval channels and follow up as needed to keep payment timelines on track.
• Enter approved invoice details into the accounting system with a high level of accuracy and attention to detail.
• Process vendor payments through checks, ACH, and credit card transactions in accordance with established procedures.
• Support purchase order-related workflows, including matching invoices to purchase orders and resolving discrepancies when they arise.
• Handle a large weekly workload that includes more than 1,000 purchase orders and several hundred invoices while maintaining quality standards.
• Use Gemini software and basic Excel functions to update records, track payment activity, and perform routine data entry tasks.
• Hands-on experience in full-cycle accounts payable, including invoice intake, coding, approval coordination, and payment processing.
• Working knowledge of account coding and the ability to accurately classify invoices for entry into financial records.
• Experience processing payments through checks, ACH, and credit card methods.
• Familiarity with purchase orders, approved invoice workflows, and check request processing.
• Basic proficiency in Microsoft Excel for data entry and record maintenance.
• Experience using Gemini or a similar accounting software platform.
• Ability to manage high transaction volumes with strong organization, accuracy, and follow-through.