Payroll Supervisor/Manager/Director

We are looking for an experienced payroll leader to manage end-to-end payroll operations for a growing construction company in Santa Clara, California. This position plays a key role in ensuring accurate, timely pay for a large workforce while maintaining compliance with certified payroll requirements, prevailing wage rules, and California labor regulations. The role works closely with Human Resources and Finance to support employee data integrity, reporting, and payroll-related issue resolution.

Responsibilities:

• Lead complete payroll processing for hourly and salaried employees on a recurring schedule, ensuring accuracy and timeliness.
• Review timekeeping records to verify hours worked, overtime, meal period compliance, and other pay-related details before finalizing payroll.
• Oversee employee payroll updates including new hires, separations, compensation changes, benefit deductions, and wage garnishments.
• Maintain adherence to federal, multi-state, and California payroll laws, with particular attention to wage and hour requirements.
• Investigate and resolve payroll variances, make necessary corrections, and coordinate final wage payments in accordance with legal timelines.
• Prepare, organize, and retain payroll documentation while generating regular reports for internal stakeholders and audits.
• Administer payroll and timekeeping platforms to support efficient processing and accurate workforce records.
• Manage certified payroll submissions, prevailing wage reporting, and the review of classifications, wage determinations, and fringe benefit calculations.
• Partner with HR and Finance on audits, employee data accuracy, onboarding and offboarding support, and responses to payroll compliance questions.
• At least 5 years of payroll experience, including leadership responsibility for full-cycle processing.
• Prior payroll experience within the construction industry is required.
• Strong background handling payroll for both exempt and non-exempt employees across multiple states.
• Demonstrated knowledge of certified payroll, prevailing wage requirements, and related compliance reporting.
• Solid understanding of California wage and hour regulations and payroll best practices.
• Experience working with payroll systems and financial platforms such as Sage Intacct.
• Effective communication, organization, and problem-solving skills with the ability to manage competing deadlines.
• Spanish language ability and payroll certification are considered advantageous.