Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support finance operations in Los Angeles, California. This role focuses on accurate invoice handling, payment processing, vendor record maintenance, and coordination with internal teams to keep accounts payable activities running smoothly. The position will also provide support for accounts receivable tasks, month-end close efforts, and routine reconciliations to help maintain organized and compliant financial records.

Responsibilities:

• Review and enter vendor invoices into Sage Intacct or NetSuite, applying correct coding and confirming all supporting details are complete before processing.
• Coordinate invoice routing and approvals, then execute vendor payments through check, ACH, or wire transfer in accordance with established timelines.
• Maintain accurate vendor information in the master file and support expense administration activities related to Concur submissions and processing.
• Contribute to month-end close by preparing accounts payable accruals, reconciling balances, and helping resolve outstanding items.
• Assist the accounts receivable team with logging incoming funds, recording cash activity, and updating customer payment records accurately.
• Apply received payments promptly, investigate posting differences, and help clear discrepancies to keep receivable balances current.
• Experience in high volume accounts payable with hands-on responsibility for invoice processing, payment execution, and vendor support.
• Working knowledge of account coding principles and the ability to review invoices for accuracy and completeness.
• Experience working in a multi-entity Nonprofit environment.
• Familiarity with accounting platforms such as Sage Intacct, or NetSuite.
• Ability to assist with reconciliations, month-end close tasks, and accounts payable aging analysis.
• Exposure to accounts receivable support activities, including cash posting and payment application, is preferred.