We are looking for an Accounts Payable Specialist to support a contract assignment in Los Angeles, California. This role is ideal for an accounting specialist who can manage invoice activity, coordinate with vendors and internal stakeholders, and help maintain accurate and timely payment operations. The position requires strong judgment, organization, and the ability to handle a high-volume workload while ensuring compliance with established financial procedures.
Responsibilities:
- Manage the full cycle of accounts payable activity for both purchase order and non-purchase order invoices, confirming proper coding, tax treatment, and applicable withholding requirements.
- Examine invoice packages for completeness and perform two-way and three-way matching against purchasing and receiving records before submission for payment.
- Guide invoices through approval workflows and resolve exceptions such as pricing differences, quantity issues, missing receipts, and funding-related discrepancies.
- Execute routine payment runs using multiple disbursement methods, including checks, ACH, electronic payments, and domestic or international wire transfers, while maintaining accuracy and timeliness.
- Process employee travel and expense reimbursements on a regular schedule in accordance with company policy.
- Serve as a point of contact for suppliers and internal staff by answering payment inquiries and addressing invoice-related concerns efficiently.
- Investigate outstanding, rejected, or returned payments and take corrective action such as voiding, reissuing, or canceling transactions when needed.
- Reconcile vendor statements, review overdue items and payment notices, and research unresolved balances to bring accounts current.
- Support month-end close activities and contribute to additional accounts payable assignments or special projects as business needs require.
- High school diploma required; accounts payable certification is valued, and a degree in Accounting, Finance, or a related discipline is preferred.
- At least 5 years of accounts payable experience in a fast-paced business environment.
- Minimum of 3 years of hands-on experience working in the Oracle AP module, including version 11i and/or R12.
- Familiarity with Oracle Fusion and PeopleSoft Accounts Payable is considered an advantage.
- Working knowledge of invoice processing, account coding, reconciliations, check runs, ACH payments, and general ledger interactions.
- Strong written and verbal communication skills with the ability to collaborate effectively across teams and with external vendors.
- Demonstrated ability to stay organized, protect confidential information, and manage multiple priorities with a high level of accuracy and attention to detail.