Archived listing. The details below describe a past opening.
We are looking for a detail-oriented Receptionist to support daily front-office operations in Arlington, Virginia. This is a Contract position suited for someone who communicates clearly, stays organized in a busy setting, and delivers a welcoming experience to visitors and callers. The role combines reception coverage with administrative support, including document handling, scheduling coordination, and general office assistance.
Responsibilities:
- Greet visitors, answer incoming calls, and direct inquiries to the appropriate team members in a high-traffic office environment.
- Provide day-to-day administrative support by preparing documents, managing files, scanning records, and handling routine office correspondence.
- Coordinate calendars, arrange meetings and conference calls, and assist with logistics for internal and client-facing appointments.
- Support staff with project-related tasks, research requests, and general workflow coordination to keep operations running smoothly.
- Maintain accurate information in business systems and help produce reports, presentations, and other office materials as needed.
- Assist with travel arrangements, reservations, and other scheduling details for leadership or designated team members.
- Monitor office supply levels, place orders when needed, and help ensure shared equipment is functioning and accessible.
- Review documents for formatting, grammar, and completeness before distribution or filing.
- At least 2 years of prior experience in a receptionist, administrative assistant, or similar office support role.
- Strong verbal and written communication skills with a consistent customer service mindset.
- Ability to manage a high volume of phone calls while remaining courteous, accurate, and efficient.
- Working knowledge of Microsoft Office, including Word and Excel, for routine administrative tasks.
- Experience with filing, scanning, data entry, and general document control practices.
- Strong organizational skills with the ability to prioritize multiple assignments in a fast-paced environment.
- Comfort using office equipment and online tools for research, scheduling, and everyday administrative support.
- Additional experience supporting executives or working with platforms such as Salesforce or SharePoint is a plus.