We are looking for a Proposal Coordinator to support a growing architecture and design firm in Minneapolis, Minnesota. This role is suited for a highly organized marketing specialist who can shape persuasive pursuit materials and deliver high-quality submissions that reflect the firm’s capabilities. Working closely with leadership and project teams, you will help drive business development efforts through strategic proposals, presentations, and other client-facing content.
Responsibilities:
- Direct the preparation and delivery of proposals, qualification packages, and interview materials for new business opportunities.
- Partner with firm leaders, technical contributors, and business development staff to collect information and build tailored pursuit strategies.
- Design clear, engaging layouts and presentation materials using Adobe Creative Suite, with a strong focus on producing high-quality documents in InDesign.
- Oversee multiple active deadlines at once, keeping submission schedules on track and ensuring each deliverable is complete and accurate.
- Maintain and organize core marketing assets such as project descriptions, staff resumes, proposal language, and supporting content libraries.
- Assist with presentation coaching, award entries, and other materials that strengthen the firm’s visibility and competitive position.
- Translate complex project details into concise, client-focused messaging that highlights the firm’s strengths and differentiators.
- Uphold visual and messaging consistency across proposals, presentations, and broader marketing collateral.
- Contribute to additional marketing initiatives, including project sheets, collateral updates, website content, and business development support.
- At least 3 years of experience in proposals, pursuit marketing, business development support, communications, or a related marketing function.
- Proven ability to manage formal proposal responses and submissions from initial planning through final delivery.
- Advanced skills in Adobe Creative Suite, especially InDesign, along with proficiency in PowerPoint and Microsoft Office.
- Strong project coordination abilities with excellent organization and follow-through.
- Effective writing, editing, and proofreading skills with close attention to detail.
- Ability to prioritize competing deadlines in a fast-paced, deadline-driven environment.
- Background in architecture, engineering, construction, consulting services, or a design-centered organization is strongly preferred.