We are looking for a highly organized Sr. Administrative Assistant to support senior leaders across technology, finance, human resources, and legal in Atlanta, Georgia. This contract opportunity is ideal for someone who excels at managing shifting priorities, coordinating complex schedules, and keeping executive operations running smoothly. The right candidate will bring strong judgment, professionalism, and attention to detail while serving as a dependable partner in a fast-paced environment.
Responsibilities:
- Manage and maintain the calendars of four directors, arranging meetings and resolving scheduling conflicts with efficiency and discretion.
- Coordinate meeting logistics by working with internal teams and external contacts, securing conference rooms, and distributing timely invitations and updates.
- Monitor changes to scheduled appointments, communicate cancellations or adjustments, and respond quickly to urgent rescheduling needs.
- Provide day-to-day administrative support to senior leadership, ensuring tasks are completed accurately and on time.
- Assist with project-based assignments and additional administrative priorities as business needs evolve.
- Prepare and submit expense reports, organize receipts, and help maintain accurate documentation for reimbursement activities.
- Support conference call and meeting coordination to promote smooth communication across departments and stakeholders.
- Help manage documentation related to business activities, including export and import materials when required.
- Proven experience providing administrative support to multiple senior leaders in a detail-focused business environment.
- Strong ability to manage complex calendars and coordinate meetings involving both internal and external participants.
- Experience handling expense reporting and receipt reconciliation, including familiarity with Concur Expense.
- Excellent organizational skills with the ability to adapt quickly to schedule changes and competing priorities.
- Clear written and verbal communication skills with a detail-focused and service-oriented approach.
- Proficiency with common office tools and virtual meeting platforms used for conference calls and scheduling.
- High level of discretion when working with sensitive information across departments such as finance, HR, legal, and technology.