We are looking for a skilled Full Charge Bookkeeper to support the financial operations of a growing construction business in Indianapolis, Indiana. This role oversees core accounting activities such as project billing, cost tracking, payables, and receivables while helping maintain accurate financial records across active jobs. The position also partners with project and operations teams to keep reporting timely, organized, and aligned with business needs.
Responsibilities:
- Create and issue monthly project billings, progress invoices, and customer statements while maintaining accurate billing schedules.
- Track contract amounts, approved changes, retainage balances, and invoicing progress for each active project.
- Partner with project managers to collect supporting records needed for timely and accurate billing submissions.
- Manage incoming payments and follow up on overdue balances to help keep accounts receivable current.
- Maintain detailed job cost records by assigning labor, materials, equipment, and subcontractor expenses to the correct projects.
- Review vendor invoices and subcontractor pay requests, confirm proper coding, and process payments in line with company procedures.
- Reconcile vendor accounts, investigate discrepancies, and assist with documentation such as lien waivers and compliance records.
- Provide backup support for weekly payroll by reviewing time entries, validating job coding, and assisting with payroll-related reconciliations.
- Contribute to month-end and year-end accounting tasks, including journal entries, account reconciliations, audit support, and financial reporting preparation.
- At least 3 years of accounting or bookkeeping experience, ideally in construction, contracting, or another project-driven environment.
- Hands-on experience with project billing, job costing, accounts payable, and accounts receivable.
- Ability to support payroll processing as a backup, including timecard review and related reporting tasks.
- Strong working knowledge of accounting systems and Microsoft Excel.
- Understanding of retainage, change orders, billing schedules, and project cost tracking principles.
- High level of accuracy, organization, and attention to detail when managing multiple deadlines.
- Associate’s or Bachelor’s degree in accounting, finance, or a related field is preferred.
- Experience with construction accounting software and collaboration with project managers or field teams is a plus.