We are looking for an experienced Administrative Assistant 3 to support daily office operations in Wilmington, North Carolina. This Long-term Contract position is ideal for a highly organized individual who can balance administrative coordination, communication, and document management in a fast-paced environment. The role requires strong attention to detail, sound judgment, and the ability to work effectively across a range of clerical and operational tasks.
Responsibilities:
- Coordinate day-to-day administrative activities to keep office operations running efficiently and on schedule.
- Prepare, format, and distribute clear correspondence, reports, and other business documents with accuracy and consistency.
- Maintain organized filing systems, records, and documentation to support compliance and easy information retrieval.
- Assist with bookkeeping support by processing invoices, tracking financial information, and helping prepare routine statements or summaries.
- Respond to internal and external inquiries with professionalism, providing timely service and clear communication.
- Support document handling activities such as scanning, photocopying, fax distribution, and general records management.
- Conduct basic research and compile information to assist leadership with reporting, responses, and administrative decision-making.
- Use Microsoft Office applications, including Word, Excel, and PowerPoint, to create materials, manage data, and support office reporting needs.
- Demonstrated experience in administrative, clerical, or office management support roles.
- Strong customer service and interpersonal skills with the ability to communicate clearly in writing and verbally.
- Proficiency with Microsoft Word, Excel, and PowerPoint for document preparation, tracking, and presentations.
- Ability to manage records, correspondence, and multiple priorities with a high level of accuracy and organization.
- Working knowledge of basic bookkeeping functions, including invoice preparation and financial document support.
- Comfort using computer-based office systems and standard business software in a detail-focused environment.
- Proven ability to handle confidential information with discretion and maintain dependable follow-through on assignments.