We are looking for a detail-oriented Property Administrator to support day-to-day property operations for a Contract position based in Fremont, California. This role will help maintain smooth administrative, leasing, and tenant service functions across residential and commercial properties while ensuring records, communications, and vendor coordination are handled efficiently. The ideal candidate is organized, responsive, and comfortable working with property management systems such as Yardi Software in a fast-paced environment.
Responsibilities:
- Oversee administrative activities that support the daily operation of residential and commercial properties.
- Coordinate leasing-related tasks, including preparing documentation, responding to prospect inquiries, and assisting with occupancy processes.
- Maintain accurate tenant, vendor, and property records within Yardi Software and other internal tracking tools.
- Serve as a point of contact for tenants by addressing routine questions, service requests, and general property-related concerns.
- Support rent collection, invoice processing, and other property accounting activities in partnership with management teams.
- Work with maintenance staff and external vendors to schedule services, track completion, and document updates.
- Prepare reports, lease files, correspondence, and operational documents to support property management activities.
- Assist with inspections, move-in and move-out coordination, and follow-up actions to help maintain property standards.
- Experience supporting property management operations in residential, commercial, or mixed-use environments.
- Knowledge of leasing coordination and tenant-facing administrative processes.
- Proficiency with Yardi Software or comparable property management platforms.
- Strong organizational skills with the ability to manage multiple priorities and maintain accurate documentation.
- Effective written and verbal communication skills for working with tenants, vendors, and internal stakeholders.
- Familiarity with property administration tasks such as recordkeeping, invoice support, and service coordination.
- Ability to work independently while maintaining a high level of professionalism and attention to detail.