Receptionist

We are looking for an experienced and dependable Receptionist to support daily front desk operations for a Contract position based in Miami, Florida. This role serves as the first point of contact for guests, clients, and employees, helping create a welcoming and well-organized office experience. The ideal candidate is organized, service-driven, and comfortable managing multiple priorities in a fast-paced corporate environment.

Responsibilities:

• Welcome guests and visitors in a courteous manner, provide direction upon arrival, and alert internal staff when their guests have checked in.
• Manage incoming calls and communications, routing inquiries to the appropriate team members, departments, or contacts as needed.
• Coordinate reservations for conference rooms, visitor offices, and related meeting needs through scheduling tools and office calendars.
• Support meeting logistics by arranging catering, confirming order accuracy, and ensuring deliveries arrive on schedule.
• Help visitors and internal teams identify suitable meeting spaces or alternative arrangements when scheduling conflicts arise.
• Perform administrative support tasks such as processing expense-related documentation, maintaining records, and assisting with special assignments.
• Issue and track visitor access cards and parking validations while keeping accurate usage logs and related documentation.
• Handle confidential information with discretion and follow office procedures to maintain accuracy and compliance.
• High school diploma or equivalent required; additional education or comparable relevant experience is a plus.
• At least 1 year of experience in a reception, switchboard, or administrative support role, ideally within a legal, banking, or large corporate setting.
• Demonstrated ability to deliver excellent customer service and create a positive experience for visitors, clients, and colleagues.
• Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook, along with familiarity with messaging and workflow tools.
• Ability to manage multiple responsibilities, stay organized, and meet deadlines while maintaining strong attention to detail.
• Comfortable working both independently and collaboratively in a fast-moving team environment.
• Proven ability to handle sensitive or confidential information with sound judgment and professionalism.
• Strong communication skills, a proactive mindset, and the ability to interact effectively with people from diverse backgrounds.