We are looking for an organized and service-oriented Office Manager to support daily operations and help create a welcoming, detail-focused environment for clients and staff. This Long-term Contract position plays a key role in coordinating administrative activities, assisting advisors with day-to-day needs, and ensuring the office runs smoothly. The ideal candidate brings strong judgment, close attention to detail, and the ability to manage multiple priorities while maintaining a responsive presence.
Responsibilities:
- Welcome clients and visitors, provide front-desk support, and help create a positive in-office experience.
- Coordinate internal and client-facing schedules, arrange meetings, and prepare conference spaces before and after use.
- Oversee incoming mail, packages, and routine deliveries while keeping shared office areas organized and presentable.
- Maintain inventory for office and kitchen supplies, place orders as needed, and ensure supply storage areas remain neat and fully stocked.
- Support advisor requests by arranging client gifts, preparing printed materials such as reports and invoices, and handling general administrative tasks.
- Assist with employee engagement activities, including team lunches, celebrations, and other office recognition efforts.
- Work with building or facilities contacts to address workspace needs and help maintain an orderly, functional office environment.
- Provide basic technology troubleshooting and support office systems and document organization as needed.
- Contribute to special projects, marketing functions, and occasional after-hours events when business needs require additional support.
- At least 3 years of experience in office administration, receptionist support, or a related business support role.
- Strong organizational skills with the ability to manage competing priorities and follow through accurately on detailed tasks.
- Strong written and verbal communication skills, along with a client-focused demeanor.
- Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Teams.
- Experience working with scheduling, document management, or customer relationship management platforms such as Salesforce, SharePoint, or Calendly.
- Demonstrated ability to work collaboratively in a team setting while also handling responsibilities independently.
- Comfort supporting administrative functions such as office supply management, reception coverage, and basic accounts payable-related coordination.
- Bachelor’s degree preferred; notary license is strongly preferred.