Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support hospitality operations in Honolulu, Hawaii. This Contract position will provide day-to-day administrative coordination for multiple hotel and resort properties, helping ensure records, communications, and visitor information are organized and up to date. The ideal candidate brings strong office support experience, accuracy in data handling, and the ability to manage competing priorities in a fast-paced environment. This position requires onsite work, so Hawaii residents are preferred. To learn more or apply, call us at 808-531-0800.

Responsibilities:

• Deliver administrative coordination for a portfolio of approximately six hotel and resort locations, ensuring daily support needs are handled efficiently.
• Maintain organized files, logs, and correspondence related to property activity, keeping documentation current and easy to retrieve.
• Record and monitor visitor, vendor, and guest information, including arrival dates, visit details, and property locations.
• Perform clerical tasks such as data entry, document preparation, call handling, and general front-office support.
• Keep tracking records accurate by reviewing entries for completeness and following up on missing or unclear details.
• Support the management of property-related documents by organizing materials in a consistent and accessible manner.
• Assist with routine office operations to help maintain smooth administrative workflow across supported locations.
• Previous experience in an Administrative Assistant or office support role.
• Strong ability to manage administrative tasks with a high level of organization and follow-through.
• Proven accuracy in data entry and recordkeeping.
• Excellent attention to detail when handling documentation and tracking information.
• Proficiency with Microsoft Office applications, including Outlook, Excel, and Word.
• Ability to communicate professionally with visitors, vendors, guests, and internal teams.
• Comfortable handling inbound calls, receptionist-style responsibilities, and general clerical support.