We are looking for a highly organized Administrative Assistant to provide day-to-day support for a department in Torrance, California. This Long-term Contract opportunity is ideal for someone who is comfortable handling detailed administrative work, managing records, and keeping information accurate across multiple systems. The position offers the chance to contribute to core operational activities while supporting reporting, order processing, and data-related projects.
Responsibilities:
- Maintain and update departmental records, databases, and internal files to ensure information remains complete and current.
- Review inventory, pricing, quotation, and product details to identify discrepancies and improve data accuracy.
- Support the transfer of information into inventory management tools by preparing, entering, and verifying data.
- Process purchase orders and assist with related documentation to help keep transactions organized and on schedule.
- Perform high-volume data entry, generate routine reports, and provide general administrative assistance to the team.
- Partner with department leaders to confirm records are correct, organized, and aligned with current business needs.
- Contribute to special assignments and take on additional office support duties as priorities change.
- Assist with general front-office and communication tasks, including handling inbound calls when needed.
- Strong proficiency in Microsoft Excel and confidence working with spreadsheets and structured data.
- Excellent attention to detail with the ability to maintain a high level of accuracy in administrative tasks.
- Strong organizational skills and the ability to manage multiple priorities effectively.
- Ability to learn new software applications and internal systems quickly.
- Previous experience in administrative support, office coordination, or data-focused work is preferred.
- Comfortable performing data entry and handling recordkeeping responsibilities in a fast-paced environment.
- Entry-level candidates are encouraged to apply.
- Accounting experience is not required.