Archived listing. The details below describe a past opening.
Position Summary Our nonprofit organization is seeking a dependable and organized Administrative Assistant to support daily office operations in New Castle, Delaware. This role is ideal for a professional who enjoys helping mission-driven teams stay organized, efficient, and responsive. The Administrative Assistant will provide clerical, scheduling, communication, and administrative support to leadership and program staff while helping ensure smooth day-to-day operations.
Key Responsibilities
- Provide general administrative support to leadership, program teams, and office staff.
- Answer phones, respond to emails, and greet visitors in a professional and welcoming manner.
- Schedule meetings, manage calendars, and coordinate conference rooms or virtual meeting logistics.
- Prepare correspondence, reports, presentations, and other documents.
- Maintain organized filing systems for electronic and paper records.
- Assist with data entry, database updates, and recordkeeping.
- Order office supplies and help manage vendor and service relationships.
- Support mail distribution, shipping, and other front-office functions.
- Help coordinate events, volunteer activities, board meetings, or donor communications as needed.
- Assist with expense tracking, invoice processing, and basic administrative support for budgets or grant-related documentation.
- Maintain confidentiality of sensitive employee, donor, client, and organizational information.
- Support special projects and other administrative tasks as assigned.
Qualifications
- High school diploma or equivalent required; associate or bachelor’s degree preferred.
- 2+ years of administrative support experience, preferably in a nonprofit, education, healthcare, or professional office environment.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Experience with databases, donor management systems, or CRM platforms is a plus.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Professional, service-oriented approach with strong interpersonal skills.
- Ability to work independently and as part of a team.
- Commitment to the mission and values of a nonprofit organization.