We are seeking a detail-oriented professional for a 3-5 week project supporting both accounting and operations functions. This short-term assignment will assist with invoicing, data entry, billing support, contract administration, scheduling updates, and general administrative tasks. The ideal candidate is organized, adaptable, and comfortable working in a fast-paced environment while managing multiple priorities.
Key Responsibilities
Accounting Support
- Prepare and process customer invoices within established service-level timelines.
- Monitor shared billing inboxes and respond to invoice-related requests.
- Upload and submit invoices through customer and third-party billing portals.
- Enter and reconcile company credit card transactions within the accounting system.
- Provide backup support for accounts receivable functions, including invoice generation and payment application.
- Assist with accounts payable processing as needed.
- Maintain vendor and subcontractor documentation, including insurance certificates, contracts, and compliance records.
- Enter and maintain customer contract information within company systems.
- Support special projects and process improvement initiatives as assigned.
- Participate in occasional early morning, evening, or weekend support needs during peak operational periods, if required.
Operations Support
- Enter customer estimates, proposals, and project information into company software.
- Assist operations staff with schedule updates and adjustments as needed.
- Provide phone support and direct incoming calls to appropriate team members.
- Maintain accurate operational records and assist with administrative tasks supporting daily business activities.
- Collaborate with sales, operations, and accounting teams to ensure accurate communication and workflow coordination.
Qualifications
- Previous experience in accounting, billing, accounts receivable, accounts payable, administrative support, or operations coordination preferred.
- Strong attention to detail and organizational skills.
- Proficiency in Microsoft Office, particularly Excel.
- Ability to quickly learn new software systems and processes.
- Strong communication and customer service skills.
- Ability to manage multiple priorities and meet deadlines in a project-based environment