We are looking for a Staff Accountant to join a team in New York, New York in a Contract to Permanent opportunity. This position is ideal for an accounting specialist who brings strong month-end close experience, a solid academic foundation in accounting, and the ability to manage vendor-related processes with accuracy. The role combines core accounting responsibilities with vendor setup support and offers the chance to contribute to daily operations while assisting with broader finance initiatives.
Responsibilities:
- Manage the onboarding of new vendors and maintain existing supplier records by reviewing legal entity details, tax documentation, banking data, and payment instructions for accuracy.
- Support vendor compliance activities by reviewing required documentation and helping complete screening procedures in line with internal control standards.
- Partner with internal teams, Accounts Payable, and external vendors to investigate and resolve setup questions, payment concerns, and data discrepancies.
- Preserve organized vendor files and financial support materials while ensuring records remain complete, accurate, and audit-ready.
- Maintain and refresh tracking reports related to vendor setup activity, open vendor items, and usage reporting through spreadsheet analysis.
- Process and reconcile recurring invoice activity, including support for monthly Staples-related payments and account balancing.
- Prepare journal entries across multiple accounting areas such as accounts receivable, employee expenses, debt activity, pledges, prepaid expenses, and account reclassifications.
- Complete bank reconciliations and contribute throughout the full monthly close process to help ensure timely and accurate reporting.
- Assist with ad hoc accounting assignments and special projects as business needs arise.
- Bachelor’s degree in Accounting required.
- At least 3 years of accounting experience, with 3–4 years strongly preferred.
- Demonstrated hands-on involvement in the full month-end close process; experience limited primarily to Accounts Payable will not meet the requirements of this role.
- Proficiency in Excel, including practical use of VLOOKUPs and Pivot Tables.
- Experience preparing journal entries and working across general ledger, accounts payable, accounts receivable, and expense reporting activities.
- Strong organizational, analytical, and problem-solving abilities with the capacity to manage multiple priorities effectively.
- Clear written and verbal communication skills and the ability to work collaboratively with internal stakeholders and external vendors.
- High level of accuracy, attention to detail, and discretion when handling sensitive financial information.