Assistant Property Manager

We are looking for an Assistant Property Manager to support daily administrative and front office operations for a property team in Oakland, California. This Contract position requires someone who can create a welcoming environment, coordinate communications and deliveries, and respond professionally to visitors, vendors, and callers. The ideal candidate is organized, service-oriented, and comfortable handling multiple office tasks while helping the site run smoothly.

Responsibilities:

• Oversee day-to-day front office activities and help maintain an efficient, orderly administrative environment.
• Direct incoming digital and physical correspondence to the appropriate contacts, including support for outbound courier shipments.
• Accept and organize deliveries such as office materials and equipment, ensuring items are received and distributed properly.
• Assist visitors, vendors, and callers by answering questions, providing general information, and connecting individuals with relevant housing resources when appropriate.
• Monitor entry access at the building and coordinate admittance for approved employees and screened guests through the intercom system.
• Provide support for workplace hospitality needs, including coordinating occasional meal orders and replenishing shared refreshments.
• Contribute administrative assistance for meetings, events, and special projects as requested by the team.
• Take on additional operational or clerical duties as needed to support the property management function.
• Proficiency in Microsoft Word, Outlook, and Excel for routine administrative and communication tasks.
• Strong general office capabilities, including document handling, email coordination, and filing support.
• Experience managing front desk interactions with professionalism and a customer-focused approach.
• Ability to organize materials, collate documents, and manage multiple responsibilities with attention to detail.
• Familiarity with basic billing support and related administrative recordkeeping.
• Effective verbal and written communication skills, with the ability to interact courteously with diverse audiences.
• Spanish language skills are preferred to support communication with a broader community.