Assistant Property Manager

We are looking for a detail-oriented Assistant Property Manager to support daily property operations and administrative activities in Oakland, California. This contract position with permanent potential is ideal for someone who enjoys keeping processes organized, assisting with tenant and vendor coordination, and helping maintain efficient office workflows. The person in this role will contribute to smooth property administration by managing documentation, tracking requests, and supporting the overall needs of the management team.

Responsibilities:

• Support day-to-day administrative functions for the property management team to help maintain organized and efficient operations.
• Prepare, update, and file documents, reports, correspondence, and other records with a high level of accuracy.
• Process routine office tasks such as copying, scanning, data entry, and document preparation as needed.
• Monitor office and property supply levels, coordinate replenishment, and help keep materials readily available for staff use.
• Track maintenance requests, document updates, and help ensure service issues are communicated to the appropriate parties.
• Assist with tenant, vendor, and internal communications by responding to inquiries and directing requests promptly.
• Maintain orderly physical and digital records to support compliance, accessibility, and day-to-day property administration.
• Prior experience in an administrative, office support, or property management support role.
• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Proficiency with standard office software and general computer-based administrative work.
• Clear written and verbal communication skills for interacting with tenants, vendors, and team members.
• High attention to detail when handling records, documentation, and routine operational tasks.
• Ability to work independently while also supporting a collaborative office environment.
• Experience tracking or coordinating maintenance requests is preferred.