We are looking for a detail-oriented Bookkeeper to join a legal office in Naples, Florida on a contract basis with the potential for a permanent position. This position focuses on maintaining accurate financial records, supporting trust and operating account activity, and keeping billing documentation organized and up to date. The ideal candidate is comfortable working with sensitive financial information, managing multiple priorities, and using QuickBooks to support day-to-day accounting tasks.
Responsibilities:
- Process incoming client payments, office expenses, and vendor disbursements while maintaining complete and accurate records.
- Review employee reimbursement submissions, confirm supporting documentation is included, and enter approved payments into the accounting system.
- Record trust account checks in positive pay and maintain accurate entries for client trust deposits and disbursements.
- Confirm that trust-related activity is assigned to the correct client matter, monitor balances, and promptly escalate discrepancies to the appropriate attorney.
- Prepare trust ledgers and closing prebills upon request to support ongoing legal and billing needs.
- Maintain client account details, update matter-related expenses, and send reminders on overdue balances to clients with outstanding accounts.
- Organize, scan, print, and file financial and legal documentation, including receipts, invoices, deposit records, and post-closing files.
- Support file setup for new matters and assist with tracking course registrations, payments, and state credit submissions as needed.
- Complete monthly reconciliations for four trust accounts by reviewing bank statements, preserving records electronically, and reconciling activity in QuickBooks.
- Experience in bookkeeping with hands-on responsibility for accounts payable, accounts receivable, and general financial recordkeeping.
- Proficiency in QuickBooks, including transaction entry, account maintenance, and bank reconciliation activities.
- Working knowledge of trust account processing and the importance of accurate matter-level transaction coding.
- Strong attention to detail with the ability to maintain documentation and identify inconsistencies in financial records.
- Ability to manage confidential information with professionalism and sound judgment.
- Comfortable handling administrative document tasks such as scanning, filing, and maintaining organized electronic and physical records.
- Effective communication skills and the ability to follow up on outstanding balances or report issues in a timely manner.