Certified Payroll Specialist

Position Summary:

The Certified Payroll Specialist is responsible for processing payroll accurately and on time, maintaining payroll records, ensuring compliance with federal, state, and local wage and hour laws, and supporting audits, reporting, and employee payroll inquiries. This role typically requires strong knowledge of payroll systems, tax withholding, garnishments, benefits deductions, and certified payroll reporting requirements.

Key Responsibilities:

• Process weekly, biweekly, semimonthly, or monthly payroll for employees
• Prepare and submit certified payroll reports as required
• Maintain payroll records, earnings, deductions, taxes, and direct deposit information
• Ensure compliance with prevailing wage, union, and government contract payroll requirements
• Reconcile payroll reports, general ledger entries, and tax filings
• Administer wage garnishments, benefit deductions, and payroll adjustments
• Respond to employee questions regarding pay, taxes, and deductions
• Support payroll audits and year-end processing, including W-2 preparation
• Partner with HR, finance, and project teams to validate employee and labor data
• Monitor changes in payroll laws and regulations to maintain compliance

Qualifications:

• Certified Payroll Professional (CPP) or similar payroll certification preferred
• 3+ years of payroll experience, including certified payroll reporting
• Knowledge of federal and state payroll tax regulations
• Experience with payroll software such as ADP, Workday, Ceridian, UKG, or similar
• Strong Excel and reporting skills
• High attention to detail, accuracy, and confidentiality
• Experience in construction, government contracting, or union payroll environments is often preferred

Recommended Skills:

• Certified payroll reporting
• Prevailing wage compliance
• Multi-state payroll processing
• Payroll tax reconciliation
• Garnishments and deductions
• ERP/payroll systems
• Audit support
• Strong communication and problem-solving

How to Apply If this opportunity aligns with your experience and aspirations, please submit your resume or contact me directly via LinkedIn (Margaret Figueroa) or by phone at 510-296-8872.

About Robert Half Robert Half specializes in connecting talent with leading organizations across industries. Our dedicated talent managers support your career goals with expert guidance and a commitment to excellence.

Equal Opportunity Employer Statement Robert Half promotes diversity, equity, and inclusion in the workplace. We consider all applicants for employment without regard to race, color, religion, sex, age, marital status, national origin, disability, veteran status, or any other protected characteristic in accordance with applicable laws.