We are looking for a Sr. Administrative Assistant to support administrative and procurement-related operations for a university environment in Dayton, Ohio. This Long-term Contract position will focus on reducing workflow backlogs, coordinating with internal stakeholders and external vendors, and helping keep key processes organized and on schedule. The ideal candidate brings strong attention to detail, a service-minded approach, and the ability to manage multiple priorities in a structured, process-driven setting.
Responsibilities:
- Monitor active workflows and identify stalled items, then take appropriate follow-up actions to keep requests progressing.
- Communicate with internal customers to gather missing details, clarify requests, and provide timely updates.
- Coordinate with vendors to obtain quotes, invoices, and updated information needed to support purchasing activities.
- Assist with procurement and renewal tasks by tracking documentation, routing items for review, and following established procedures.
- Support physical inventory activities, including count preparation, verification, and record updates.
- Maintain organized vendor files and related administrative records to ensure accuracy and accessibility.
- Provide general administrative support such as scheduling meetings, managing calendars, coordinating conference calls, and arranging travel when needed.
- Help improve day-to-day process efficiency by addressing backlogs, monitoring dashboards, and escalating issues that require additional review.
For immediate consideration, call 937.224.8326.
- Experience in administrative support within a fast-paced, detail-focused environment.
- Strong attention to detail with the ability to manage work that involves multiple steps and dependencies.
- Customer service skills with the ability to communicate effectively with internal stakeholders and external vendors.
- Ability to follow defined processes consistently while keeping tasks moving toward completion.
- Background supporting procurement, vendor coordination, or related operational workflows.
- Proficiency with calendar management, meeting coordination, and general office administration.
- Comfortable working onsite on a permanent basis initially, with the potential to transition to a hybrid schedule based on business needs.