Administrative Specialist

Are you the person who catches the details others miss and keeps everything running smoothly? Check out this Administrative Specialist – Safety & Compliance – opportunity!

We're looking for a detail-oriented, resourceful Administrative Specialist to support the Safety and Compliance functions of an established, multi-location organization in Davenport.

This is a great opportunity for someone who enjoys working with data, learning new systems, solving problems, and managing a variety of responsibilities. You'll play an important role in keeping records accurate, deadlines on track, and operations running efficiently.

Prior Safety or DOT experience isn't required. Strong administrative skills, Excel proficiency, and a willingness to learn are what matter most!

What You'll Do

• Maintain accurate employee, training, and compliance records across multiple systems.
• Work extensively in Excel to update spreadsheets, manage formulas, reconcile information, and identify discrepancies.
• Coordinate driver documentation, certifications, training records, and other compliance-related activities.
• Track deadlines, follow up on outstanding items, and communicate with employees and managers across multiple locations.
• Assist with safety programs, reporting, and general administrative support.
• Manage competing priorities, respond to incoming requests, and help keep day-to-day activities organized.

Why You'll Love This Opportunity

• Meaningful work: Your attention to detail helps support employee safety and operational compliance.
• Variety and visibility: Collaborate with people across multiple departments and locations.
• Opportunity to grow: Build specialized knowledge, take ownership of important processes, and become a trusted resource within the organization.

If you're someone who takes pride in getting the details right, enjoys figuring things out, and likes being the person others can count on, we'd love to hear from you. Apply today! Connect with our team at (563) 359-7535 today to learn more and discuss your short- and long-term goals!

What We're Looking For

• 1–3+ years of administrative experience involving records, reporting, data management, or coordination.
• Strong intermediate Excel skills, including formulas, multiple worksheets, and cross-referencing data.
• Proficiency with Microsoft Office, including Outlook, Teams, SharePoint, and PowerPoint.
• Exceptional attention to detail, organization, and follow-through.
• Ability to multitask, problem-solve, and work independently.
• Strong communication skills, initiative, and a team-first attitude.
• Ability to learn new systems and handle confidential information.
• Experience in safety, DOT, transportation, HR, or compliance is a plus, but not required.