We are looking for a dependable General Office Clerk to support daily front office operations in Huntington Beach, California. This is a Contract position suited for someone who enjoys creating an organized, welcoming workplace while balancing administrative, reception, and office support tasks. The right candidate will be comfortable interacting with employees, visitors, and vendors, while helping the office run smoothly from day to day.
Responsibilities:
- Welcome visitors, answer front desk inquiries, and relay messages accurately to the appropriate contacts.
- Keep reception, conference rooms, and shared office spaces orderly, presentable, and ready for daily use.
- Track office, kitchen, and hospitality inventory levels and arrange for timely replenishment of needed supplies.
- Coordinate meeting support by organizing refreshments, preparing rooms in advance, and assisting with post-meeting cleanup and reset.
- Accept incoming deliveries, sort and distribute packages, and manage outgoing shipments with approved carriers.
- Monitor shipping and receiving areas to ensure materials are organized and urgent deliveries reach the right teams promptly.
- Provide general administrative assistance such as scanning, file organization, data entry, and back-office support as needed.
- Respond to employee office-related questions, route requests to the correct resource, and communicate facility or maintenance concerns to the appropriate team.
- Anticipate workplace needs and offer flexible administrative support when priorities shift throughout the day.
- At least 2 years of experience in reception, office administration, customer service, hospitality, or a related support role.
- Strong verbal and written communication skills with the ability to interact professionally with visitors, staff, vendors, and callers.
- Demonstrated ability to stay organized, manage details carefully, and handle multiple priorities in a fast-paced office setting.
- Reliable, service-focused, and proactive approach to supporting day-to-day office operations.
- Familiarity with Microsoft Outlook, Teams, Word, and other standard office software.
- Experience with administrative tasks such as scanning, organizing files, data entry, and general back-office support.
- Ability to handle office supplies and packages and assist with moving or organizing materials, with or without reasonable accommodation.