We are looking for a detail-oriented File Clerk to support daily records management and front-office administrative tasks for a real estate property and facilities management environment. This contract position has the potential to become permanent and is ideal for someone who is organized, dependable, and comfortable handling documents, phone communication, and routine office support. The role offers an opportunity to contribute to smooth office operations while maintaining accurate and accessible filing systems.
Responsibilities:
- Organize, sort, and maintain physical and digital records so documents can be retrieved quickly and accurately.
- Answer and route incoming calls through a multi-line phone system while providing courteous and clear communication.
- Review files for completeness and ensure records are labeled, stored, and updated according to office procedures.
- Enter, track, and update information in spreadsheets, logs, and internal documents using Microsoft Excel and Word.
- Support correspondence and scheduling needs by managing emails and calendar-related tasks in Microsoft Outlook.
- Assist office staff with document preparation, copying, scanning, and general administrative support as needed.
- Monitor file storage areas and help keep records secure, orderly, and easy to access.
- Participate in clerical projects and assist with process-related document organization when priorities shift.
- Previous experience in filing, clerical support, or administrative office work.
- Ability to manage a multi-line phone system with confidence and professionalism.
- Working knowledge of Microsoft Excel, Microsoft Word, and Microsoft Outlook.
- Strong attention to detail with the ability to keep records accurate and well organized.
- Effective verbal and written communication skills for interaction with staff and callers.
- Ability to handle repetitive tasks efficiently while maintaining quality and accuracy.
- Dependable time management skills and the ability to prioritize daily assignments in a busy office setting.