We are looking for an Administrative Assistant to provide dependable office support in Modesto, California. This Long-term Contract opportunity is ideal for someone who enjoys keeping daily operations organized, communicating effectively with staff and visitors, and handling a wide range of administrative tasks with accuracy. The role requires someone who is detail oriented and able to manage competing priorities while supporting the overall efficiency of the office.
Responsibilities:
- Coordinate calendars, appointments, and meeting schedules to keep daily activities running smoothly.
- Create, format, and distribute reports, correspondence, and presentation materials for team and leadership needs.
- Maintain organized records, files, and data systems while ensuring information is accurate and easy to retrieve.
- Welcome visitors, answer inbound calls, and provide courteous front-desk support in an organized office environment.
- Enter and update information in office systems with a high degree of accuracy and timeliness.
- Monitor office supply levels, place orders as needed, and help maintain an efficient administrative workspace.
- Record meeting notes and minutes, then share clear follow-up documentation with relevant stakeholders.
- Assist with travel coordination, expense documentation, and other routine administrative support activities.
- Provide general support for billing, clerical tasks, and special projects assigned by managers or team members.
- At least 2 years of experience in an administrative assistant, office support, or similar clerical role.
- Demonstrated ability to manage inbound calls, reception activities, and general administrative office duties.
- Strong data entry skills with consistent attention to detail and accuracy.
- Experience preparing business documents, organizing records, and supporting day-to-day office operations.
- Ability to take clear meeting minutes and communicate information in a clear and detail-oriented manner.
- Proficiency in prioritizing multiple tasks, meeting deadlines, and working independently when needed.
- Strong written and verbal communication skills with a customer-focused and detail-oriented approach.
Please contact Robert Half at 209.554.0521 for immediate consideration.