We are looking for a detail-oriented Administrative Assistant to support leasing, marketing, and front-office operations for a property management team in Honolulu, Hawaii. This Contract position is ideal for someone who combines strong administrative abilities with customer-facing professionalism and confidence using tools such as Google Sheets and Microsoft Office. The role involves assisting prospective and current residents, coordinating leasing-related paperwork, and helping promote the property through both digital and print outreach. Preference will be given to Hawaii residents due to the onsite nature of this role. To apply, please call us at 808-531-0800.
Responsibilities:
- Manage front-desk and administrative support activities, including greeting visitors, responding to questions, and handling a multi-line phone system with professionalism.
- Create and coordinate promotional efforts across online and printed channels to help increase property visibility and support leasing goals.
- Maintain timely follow-up with prospective residents from guest card submissions and document communications accurately.
- Take part in community outreach initiatives by distributing marketing materials and representing the property in a positive and attentive manner.
- Support the move-in and leasing process by showing model or available units, preparing presentation spaces when needed, and assisting with lease execution.
- Help process resident applications by gathering documentation and assisting with verification steps.
- Research competing properties, complete market comparisons, and prepare marketing reports to help inform leasing strategy.
- Carry out daily tasks in accordance with company standards and all applicable federal and state regulations, including Fair Housing and related compliance requirements.
- Provide additional administrative and customer service support as directed by onsite management.
- At least 2 years of experience in administrative support, leasing, customer service, or a related position.
- Proficiency with Google Sheets and working knowledge of Microsoft Office applications.
- Ability to communicate clearly with visitors, prospects, and residents in person, by phone, and in writing.
- Experience handling receptionist responsibilities, including answering inquiries and managing a multi-line phone system.
- Strong organizational skills with the ability to manage follow-up tasks, documentation, and multiple priorities.
- Background in marketing support, outreach activities, or promotional coordination is preferred.
- Copywriting ability is a plus, though not required.
- Familiarity with leasing, property management, or real estate environments is beneficial.