Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily office operations for a transport-focused organization in Williamsville, New York. This is a Contract position based fully on site and is well suited for someone who enjoys keeping administrative processes organized while providing attentive front-desk and clerical support. The ideal candidate brings strong computer proficiency, accuracy in handling information, and a customer-focused approach to communication.

Responsibilities:

• Manage front-office activities by greeting visitors, answering incoming calls, and directing inquiries to the appropriate team members
• Provide day-to-day administrative support through document preparation, filing, scheduling assistance, and general office coordination
• Enter, update, and maintain business records with a high level of accuracy and attention to detail
• Use Microsoft Office applications to create correspondence, organize spreadsheets, and support reporting needs
• Assist with customer-facing communication by responding to routine questions and ensuring timely follow-up
• Maintain organized records and office materials to help the team operate efficiently in an in-office environment
• Previous experience in an administrative, receptionist, or office support position
• Strong data entry skills with consistent accuracy and attention to detail
• Proficiency with Microsoft Office, including Word, Excel, and Outlook
• Comfortable handling inbound phone calls and communicating professionally with customers and internal staff
• Solid computer skills and the ability to manage multiple administrative tasks effectively
• Transportation industry experience is helpful, though not required
• Ability to work on site in Williamsville, New York during regular weekday business hours