Archived listing. The details below describe a past opening.
We are looking for an Accounts Payable Specialist to join an expanding organization in Birmingham, Alabama. This role is ideal for someone who can navigate payment-related exceptions, maintain accurate vendor records, and work closely with internal teams and external processing partners. The position offers a hybrid schedule with four days onsite and one day remote each week, and it suits someone who is detail oriented and values accuracy, follow-through, and strong coordination across the AP function.
Responsibilities:
- Manage vendor record updates and maintain accurate supplier data to support reliable accounts payable operations.
- Complete new vendor onboarding by validating documentation and confirming key information before activation.
- Review federal tax identification details and related records to help maintain compliance standards.
- Apply knowledge of three-way matching to investigate discrepancies involving purchase orders, receipts, and invoices.
- Assist with payment and disbursement activities to promote timely and accurate processing.
- Monitor file transfer activities and help ensure documents move through the AP process correctly and on schedule.
- Partner with branch locations and offshore support teams to resolve escalated accounts payable issues efficiently.
- Follow established procedures and meet defined deadlines while addressing exceptions and operational challenges.
- Contribute to issue resolution efforts that improve accuracy, compliance, and overall AP workflow performance.
- At least 3 years of hands-on accounts payable experience in a detail-oriented business environment.
- Strong working knowledge of three-way match procedures and invoice review practices.
- Experience supporting vendor setup, vendor maintenance, or supplier compliance activities.
- Background working in a larger or more complex company structure is preferred.
- High attention to detail with the ability to follow established processes and deadlines consistently.
- Proficiency in Microsoft Excel and comfort working with invoice coding and invoice processing tasks.
- Ability to communicate effectively with internal teams and external partners to resolve payment-related issues.