We are looking for an Accounts Payable Specialist to support a non-profit organization in Portland, Oregon through a Contract assignment. This position focuses on accurate invoice processing, timely payments, and dependable financial recordkeeping that helps maintain smooth day-to-day accounting operations. The ideal candidate brings strong attention to detail, sound judgment with payment documentation, and the ability to manage recurring accounts payable tasks in a fast-paced environment.
Responsibilities:
- Review incoming invoices, confirm supporting documentation, and prepare items for accurate entry into the accounts payable workflow.
- Assign proper general ledger or account coding to payment requests to ensure expenses are recorded correctly.
- Process vendor invoices in a timely manner while maintaining organized records and resolving discrepancies as they arise.
- Prepare and execute ACH payments and check runs in alignment with established payment schedules and internal controls.
- Communicate with vendors and internal stakeholders to answer payment questions, research outstanding items, and support issue resolution.
- Reconcile payable activity and help verify that transactions are posted accurately within accounting records.
- Maintain compliance with documentation standards, approval requirements, and organizational accounting procedures.
- Assist with additional accounts payable activities as needed to support efficient financial operations.
- Hands-on experience in accounts payable, including high-volume invoice review and payment processing.
- Ability to apply accurate account coding and interpret financial documentation with a high level of precision.
- Working knowledge of invoice coding practices, ACH transactions, and check payment procedures.
- Strong attention to detail with the ability to identify discrepancies and follow through on resolution.
- Proficiency in maintaining organized financial records and managing deadlines effectively.
- Clear written and verbal communication skills for coordinating with vendors and internal teams.
- Experience supporting accounting functions within a detail-focused office environment; non-profit exposure is a plus.