We are looking for an Accounts Payable Specialist to join a construction company in San Diego, California on a contract basis with the potential for a permanent position. This role supports daily accounting activity with a strong emphasis on vendor payments, receivables coordination, and accurate financial recordkeeping. The ideal candidate brings construction industry experience, understands job cost accounting, and works effectively in a deadline-driven environment.
Responsibilities:
- Manage a high volume of incoming vendor invoices and enter them accurately within required timelines.
- Review invoices against purchase orders, contracts, and related backup to confirm proper approval and coding.
- Prepare weekly payment batches, including checks and electronic disbursements, while maintaining organized payment records.
- Maintain vendor account information, respond to payment inquiries, and resolve discrepancies that affect timely processing.
- Reconcile supplier statements, investigate open items, and clear outstanding balances as needed.
- Create and issue customer billings, ensuring invoices are complete, accurate, and aligned with project documentation.
- Track receivable balances, update aging reports, and support collection efforts on overdue customer accounts.
- Post incoming customer payments, reconcile account activity, and research billing issues to support accurate account balances.
- Assist with accounting activities related to construction projects, including cost tracking and transaction support tied to job costing.
- At least 2 years of experience in bookkeeping or accounting support, with practical exposure to accounts payable and accounts receivable.
- Previous experience working in the construction industry is required.
- Solid understanding of job cost accounting and construction-related financial transactions.
- Proficiency in Microsoft Excel, including the ability to work with formulas and spreadsheets.
- Experience using QuickBooks and maintaining accurate financial records in an accounting system.
- Strong attention to detail with the ability to manage multiple priorities in a fast-paced setting.
- Effective organizational and communication skills for working with vendors, customers, and internal teams.